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Volunteer Conference

Don’t miss our council’s largest learning and networking opportunity developed exclusively for you- our volunteers!

  • When: Friday, September 6 - Sunday, September 8, 2019
  • Where: Camp Mitre Peak (between Alpine, TX and Ft. Davis, TX)
  • Who: All currently registered adult Girl Scout members
  • Conference Cost: $45 per participant ($10 fee applies after deadline)
  • Registration Deadline:  Monday, August 26th, 2019
Foodies Unite Theme

This year’s theme is "Foodies Unite". Food is a necessity and a joy in our everyday lives. It also involves areas that make great topics for badges, patches and fun for Girl Scouts such as nutrition, science, cooking, health and so much more. Choose from over 20 workshops, enjoy a beautiful getaway outdoors, make new friends, and enjoy shop sales! This is your opportunity to learn something new to take back to your troop or refresh your skills.  

Registration Information

Please submit your registration to our 2019 Volunteer Conference using the online form above. 

Last day to submit conference registrations is August 26, 2019.

Conference fee is $45 per person.

No refunds for cancellations after August 26, 2019.

Late Registrations

  • Registrations after August 26, 2019 are $55 per person. 
  • Subject to availability and handled on a case-by-case basis.
  • T-shirt, lodging, and workshops may not be available and/or extremely limited.

Before You Start Your Registration:

  • Only one registration per person  
  • Be ready to select all workshop choices 
  • The only form of payment available is a credit or debit card. Contact Monica Jasso, mjasso@gsdsw.org for questions.
  • Once this form is submitted, you will receive an email confirmation with a copy of what you submitted. Keep for your records.
  • No changes can be made once the form is submitted.
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Schedule

Friday, September 6th, 2019
5:00 pm Check-in Begins By Parking Lot
7:00 pm - 8:30 pm Session 0 Various Locations
8:30 pm - 10:00 pm Meet n' Greet Dining Hall
10:30 pm Camp Quiet Everywhere
Saturday, September 7th, 2019
7:30 am Breakfast Dining Hall
7:45 am Flag Ceremony Front of Dining Hall
8:30 am - 9:00 am Opening Dining Hall
9:30 am - 11:00 am Session 1 Various Locations
11:30 am - 1:30 pm Session 2 (LUNCH) Various Locations
2:00 pm - 3:30 pm Session 3 Various Locations
4:00 pm - 5:30 pm Session 4 Various Locations
6:00 pm - 7:00 pm Dinner  Dining Hall
7:00 pm - 8:00 pm Free Time  
7:30 pm - 8:00 pm Investiture & Redication Ceremony Laura Van Pelt
8:00 pm - 10:00 pm  "Buffet of Extra"  Various Locations
10:30 pm  Camp Quiet Everywhere
Sunday, September 8th, 2019
8:00 am  Breakfast Dining Hall
9:00 am - 10:30 am Session 5 Various Locations
11:00 am Check-out of Camp  
12:00 pm Camp Clear  

Workshops

  • Select workshops on the online registration form.
  • A limited number of seats per workshop available.
  • First-come first-serve.
SESSION 0: Friday, September 6th, 7:00 pm - 8:30 pm

Charcuterie Boards Anyone? Pronounced "shahr-ku-tuh-ree" learn a fun way to entertain friends, family, and even as an activity for your troop and parent meeting! Charcuterie usually entail an assortment of meats that are paired with different accompaniments, such as toast, fruit, cheese, and sauces. Learn the basics of charcuterie while preparing some of your own. -Melissa Atkins Wardy, GSDSW Chief Development Officer

Table Etiquette  Whether you are planning a tea party with your Daisies and Brownies or a dinner party to prepare your older Girl Scouts for business and formal settings, this workshop is for you. Learn the rules used while dining, which include the use of utensils, posture, meal selection, place settings, proper use of napkins, mealtime conversation, proper chewing techniques and buttering of bread, etc.  -Ileana Martinez, GSDSW Chief Marketing and Communications Officer

Share TalkAwards, Awards, Awards. Have questions about the Bronze, Silver, Gold Awards? Want to know more about the adult volunteer awards? What's this Honor Troop thing I keep hearing about? Join us as we go over all these and share tips and tricks on how to make sure your girls, volunteer, and troop get the recognition they deserve. - Monica Jasso, GSDSW Volunteer Experience Director

SESSION 1: Saturday, September 7th, 9:30 am - 11:00 am

How to Earn a Badge in ONE Meeting  (Brownies & Juniors)  If your Girl Scouts can't get enough of badges, this workshop is a must. Learn and walk through a sample troop meeting, focusing on the Snacks and Simple Meals Badges. Make sure your troop completes one badge per meeting with these helpful tips and tricks. -Danielle Mulheron, GSDSW Data Analyst Director

Trending Diets  Confused about all the "fad diets" out there? Wondering what gluten is? Wondering what Keto means? Have you heard your Girl Scouts talking about "fasting" diets? This workshop will introduce you to the basics of trending diets so you can be prepared to talk to your Girl Scouts about this topic. -Maria Landrie, GSDSW Troop/SU Support Specialist 

Mindful Eating   How to take eating to a whole other level- with full and complete consciousness of the eating experience. I will talk briefly about mindfulness in general, then in mindful eating specifically, then lead the participants in an experiential of eating something (tangerine or orange wedge, raisin, or something similar) in a mindful way. -Rebecca Greathouse Wren, Counseling & Accessibility Services/Counselor at Sul Ross State University, Alpine, TX

The Science of Food Why are potato chips such great fire starters?  Why should you always include onion in your foil dinner (even if girls don't eat it)?  When planning trail snacks, why is protein so important? If a girl doesn't like her food, can you use chemistry to make it taste better? Why is hydration so important to a working biological system like our body? Learn the answers to these questions and more! Use science to improvise solutions to all your mealtime problems. Activities include (depending on time): which snack is the best fire-starter (potato chips, Fritos, pretzels, Cheetos or whatever choices we get in a variety box), demo of potato slices to show dehydration, make your own trail mix, taste testing and how food chemistry affects flavor, and extracting the DNA of a strawberry.  -Ruth Aveson, GSDSW Volunteer, Ft. Bliss Service Unit, El Paso, TX

 

SESSION 2: Saturday, September 7th, 11:30 am - 1:30 pm *LUNCH*

Dutch Oven Cooking Class Learn how to prepare your own meal using Dutch Ovens. It doesn't get more interactive than that! You will get hands-on time and experience as you prepare your food, “dump” it in the Dutch Oven, and continuously monitor it while it cooks over the coals. Learn various recipes in the process as well as what you need to know to teach your Girl Scout troop or family this classic cooking style. - Rink Somerday, GSDSW STEM Director & Cheryl Martinez, GSDSW Volunteer, Chaves Service Unit, Roswell, NM

Buddy Burners Cooking Class If you have never cooked in a buddy burner, don't miss this opportunity. Not only is it a great way to reuse houshold items it's a simple stove that you can cook several recipes on. Learn how to make your very own Buddy Burner and then cook several items on it to make your lunch. You will be ready to teach this to your own Girl Scout troop on your next outdoor adventure. - Veronica Martinez, GSDSW Volunteer, Cotton Valley Service Unit, El Paso, TX

Foil Packet Cooking Class A classic and easy outdoor cooking style! Learn all about how to cook your meal in a foil packet. You will prepare and cook a variety of items, including dessert, using heavy-duty foil enclosed with tight double folds. Discover various recipes as you make them yourself in this workshop. - Kathy Hassell, GSDSW Volunteer, Odessa Service Unit, Odessa, TX

No Cook Foods Cooking Class Looking for something a little lighter for lunch? Want to stay inside while you cook? Interested in learning ways to have meals at your troop meeting without a stove and the mess? This class is for you. Learn how to make a full lunch meal with absolutely no cooking. -Yvonne Guzman, GSDSW Volunteer, Star City Service Unit, Horizon, TX

Lunch on Your Own Want to go beyond Camp Mitre Peak for lunch? Explore Marfa, Alpine, or Ft. Davis on your own during lunch. We will provide a list of suggestions for places to dine and visit during your excursion in our Volunteer Conference Event Program. Camp Mitre Peak is surrounded by great eateries and sites. 

 

SESSION 3: Saturday, September 7th, 2:00 pm - 3:30 pm

Do's & Don'ts of Fall Product and Cookie Program Want to be ready for our annual Fall Product and Cookie Programs? Looking for some tried-and-tested do's and don'ts when it comes to these entrepreneurship programs? This workshop will help any new or seasoned volunteer get started off early and on the right-foot with our Fall Product and Cookie Programs. - Stephanie Lopez, GSDSW Volunteer, Indian Summer Service Unit, El Paso, TX

Celebrating Diversity of Needs in Girl Scouts  Learn about the various differences of girls, including those with special needs such as learning disabilities, autism, visual and auditory impairments, etc. This information will allow any troop volunteer to tailor Girl Scout meetings and badge requirements to a specific girl's needs, while keeping the integrity of Girl Scouts intact. -Gayla Brown, GSDSW Volunteer, Kermit Service Unit, Kermit, TX

Opportunities for Older Girl Scouts Girl Scouting offers many opportunities for our older Girl Scouts, Cadette through Ambassdors. Learn about Program Aid, Volunteer-in-Training, Counselor-in-Training programs available as well as our council-specific plans to expand them this year. Also be among the first to hear about our domestic and international travel opportunities for our council and older Girl Scouts. Scholarship opportunities for Girl Scouts will also be covered. -Ileana Martinez, GSDSW Marketing & Communications Officer and Rosa Arzavala, GSDSW Volunteer, El Paso, TX

Cooking on a Stick  Marshmallows aren't the only food you can cook on a stick. Learn about the long-time tradition and art of cooking different meals on a stick. From pizza to fruit, vegetables and even dessert. All you need to bring is a good stick! Great for troop meeting snacks and camping trips. -Iris Maraboto, GSDSW Regional Director (West Region)

 

SESSION 4: Saturday, September 7th, 4:00 pm - 5:30 pm

Veganism: An Overview  79 percent of vegans are women, so have you or your girls ever wondered what being vegan is all about? What do vegans eat and why do they at that way? Learn about delicious vegan foods, recipes, and why some girls might want to try Veganism and how you can help them do it healthily. -Alejandra Zorrivas, El Paso, TX

How to Earn a Badge in ONE Meeting (Cadettes, Seniors, Ambassadors) If your Girl Scouts can't get enough of badges, this workshop is a must. Learn and walk through a sample troop meeting, focusing on the New Cuisines, Locavore, and Dinner Party Badges. Make sure your troop completes one badge per meeting with these helpful tip and tricks. -Danielle Mulheron, GSDSW Data Analyst Director

G.I.R.L 2020  Have you heard about the Girl Scout National Convention which occurs every three years? Interested in hearing more? Join us as we cover what this event is all about, why it occurs, who can attend, and specific council details on the delegation process. It's never too early to plan to attend and this is your opportunity to learn all about it! - Monica Jasso, GSDSW Volunteer Experience Volunteer

Food & World Thinking Day  Discover World Thinking Day in this interactive session. Find out why Girl Scouts celebrate it, the importance of this celebration for Girl Scouts worldwide, and especially how food brings different cultures together. - Annrose Howard, Volunteer, Ft. Bliss Service Unit, El Paso, TX

 

 

SESSION 5: Sunday, September 8th, 9:00 am - 10:30 am

Paver Painting with Patty Paint some custom pavers of your own before heading back home. Enjoy some time with our GSDSW CEO, Patty Craven, while you create some of your very own art on pavers that you can take back to decorate your home. Learn this craft and do with your own Girl Scout troop in your next meeting!  -Patty Craven, GSDSW Chief Executive Officer

Coffee Lovers Unite!  If you're a coffee lover this is just for you. Learn about all things coffee, different types of coffee, and more. Discover our very own local Big Bend Coffee Roasters which specialize in 100% organic, fair trade, and kosher certified coffee sourcing green coffee beans from 13 different countries. If you love coffee, you won't want to miss this class. -Joe Williams, Owner of Big Bend Coffee Roasters, Marfa, TX

Share Talk: New Leader Forum   If this is your first or even second year as a Girl Scout leader or co-leader, don't miss this workshop. We will have the dedicated time and the safe space to go over common questions and hear from others as we share best practices and tips. Better yet, make a list of all the questions you have throughout the weekend and bring them to this session for answers. Don't miss this last networking opportunity before you head back home. 

 

Lodging

  • Enjoy Camp Mitre Peak by staying Friday and Saturday nights during the conference for only $5 per person per night.
  • All accomodations are first-come, first-serve to registrants. Consideration will be given to those with special needs.
  • Camp Mitre Peak map 
Cabins

Enjoy a cabin with electrical outlets. Each cabin accomodates four guests and each bed has a mattress pad.

Community bathrooms with hot water are available nearby.

Note: some of the cabins are nestled among the canyon and require a short walk up a rocky loose trail.

 

Platform Tent Units

Our large, roomy tents sit on a concrete platform in flat terrain for easy walking. There is access to a clean outhouse as well as community bathrooms with shower facilities a short walk away.

Each tent accomodates four guests and each bed has a mattress pad.

There is access to a shelter area for each tent unit.

Each tent unit also has a fire pit. 

Other Lodging Options

RV Hookups  There are a limited number of RV hookups if reserved ahead of time.

Bring Your Own Tent  Feel free to bring your own tent to set up and stay in while at conference. We have a designated area for those tenting on their own and you still have the availability of our community bathroom facilities.

Hotel Not a Camper? Don't let that keep you from attending Volunteer Conference. There are plenty of hotel accomodations in nearby Ft. Davis, TX and Alpine, TX.

First Time at Camp Mitre Peak? Must read.

Camp Mitre Peak is located in the rugged Ft. Davis Mountains between Alpine, TX and Ft. Davis, TX. The camp is located at the foot of Mitre Peak, a 6,000 ft. peak, for which we are named. The area is a desert environment, but don't let that fool you. The camp is nestled in a canyon with many large shade trees surrounded by two 100+ft. plateus.

Camp Mitre Peak is located at 200 Mitre Peak Camp Rd, Fort Davis, TX 79734.

  • 20 minutes (18 miles) from Ft. Davis, TX
  • 20 minutes (14 miles) from Alpine, TX
  • 45 minutes (40 miles) from Marfa, TX

Camp Mitre Peak Map

Camp Mitre Peak Photo Gallery 

Meet Our Volunteer Conference Action Team!

We could not deliver our Volunteer Conference to you annually without our volunteer and community members who generously give their time to lead our workshops and help with so many behind-the-scenes tasks.

Please find a complete list of our 2019 Volunteer Conference Action Team here.

Past Volunteer Conferences

Photos